Human Resources & Payroll
Comprehensive management of staff records, recruitment, leave tracking, performance appraisals, and Ghana-compliant payroll.
Human Resources & Payroll
Designed specifically for Ghanaian educational institutions — streamline staff management from recruitment to retirement with full SSNIT, PAYE, and GES compliance.
Core Capabilities
Staff Lifecycle Management
Track digital records for teaching and non-teaching staff, including qualifications, contracts, and service history.
Ghana-Compliant Payroll
Automated calculation of SSNIT (Tier 1 & 2), PAYE taxes, and professional allowances. See the detailed payroll guide.
Attendance & Leave
Manage leave applications and track daily clock-ins via mobile or biometric integration.
Performance Appraisals
Conduct structured reviews aligned with GES standards or custom institutional KPIs.
Recruitment Portal
Manage job postings and applicant tracking directly within the platform.
Payroll Flow
Staff Record Fields
| Section | Fields |
|---|---|
| Personal | Full name, date of birth, gender, national ID (Ghana Card), contact details |
| Employment | Staff ID, department, designation, date of hire, contract type (Permanent/Contract) |
| Qualifications | Degrees, certifications, GES license number, teaching subjects |
| Compensation | Basic salary, allowances, bank details, SSNIT number, tax ID (TIN) |
| Documents | CV, appointment letter, certificates, performance reviews |
Leave Management
| Leave Type | Default Allowance | Approval Flow |
|---|---|---|
| Annual Leave | 15 days/year | HOD → Admin |
| Sick Leave | 10 days/year | Admin (with medical certificate) |
| Maternity | 12 weeks | Admin → Head Teacher |
| Compassionate | 5 days/year | Admin |
| Study Leave | As approved | Head Teacher → Board |
Permissions
HR & Payroll Module Access
| Feature | Super Admin | Admin | Teacher | Accountant | Parent | Student |
|---|---|---|---|---|---|---|
| View staff directory | ||||||
| Edit staff records | ||||||
| Run payroll | ||||||
| Approve leave | ||||||
| View own payslip | ||||||
| Manage recruitment |
Ghana Payroll Integration
The module is pre-configured with the latest tax tables and SSNIT contribution rates. It generates bank-ready files (CSV/Excel) and individual pay slips that can be sent via email or the staff mobile app.