ModulesAnalytics
Analytics & Dashboards
Complete guide to role-specific dashboards, KPI tracking, academic analytics, financial reporting, and data exports in Ardent SMS.
StablePhase 8
Analytics & Dashboards
Role-specific dashboards with real-time KPIs, academic performance trends, financial analytics, attendance insights, and scheduled report delivery — giving every stakeholder the data they need.
Dashboard Types5
Data ExportCSV, PDF
Overview
The Analytics module aggregates data from all other modules to provide actionable insights through role-specific dashboards, trend analysis, and automated reporting.
Role-Specific Dashboards
Each user sees a dashboard tailored to their responsibilities:
| Role | Key Widgets | Focus |
|---|---|---|
| Super Admin | Multi-campus overview, revenue, enrollment trends, staff metrics | Strategic oversight |
| School Admin | Enrollment, attendance rate, fee collection, exam performance | School operations |
| Teacher | Class attendance, assignment submissions, student grades, upcoming schedule | Classroom management |
| Accountant | Revenue vs. targets, outstanding fees, payment trends, payroll summary | Financial health |
| Parent | Child's grades, attendance, fee balance, upcoming events | Student monitoring |
Academic Analytics
Performance Trends
Track academic performance across dimensions:
- Subject-wise Performance: Average marks per subject with term-over-term trends
- Class Comparisons: How each class performs relative to the school average
- Student Rankings: Top performers and students needing support
- GES Indicator Coverage: Curriculum coverage completion percentage
Exam Analytics
| Metric | Description |
|---|---|
| Pass Rate | Percentage of students scoring above the pass mark |
| Mean Score | Average score per subject per class |
| Grade Distribution | Histogram of grades across the school |
| Subject Difficulty | Subjects with lowest pass rates (flagged for curriculum review) |
| Teacher Effectiveness | Correlation between teaching assignments and student performance |
Financial Analytics
Revenue Dashboard
Key financial KPIs at a glance:
- Total Revenue — All income for the current term
- Collection Rate — Percentage of issued invoices that have been paid
- Outstanding Balance — Total unpaid fees
- Payment Method Mix — Breakdown by Paystack, Mobile Money, Cash, Bank Transfer
- Revenue Forecast — Projected income based on current trends
Fee Collection Trends
Attendance Analytics
- School-Wide Rate: Overall attendance percentage
- Chronic Absenteeism: Students below 80% attendance threshold
- Day-of-Week Patterns: Which days have lowest attendance
- Class Comparisons: Attendance rates ranked by class
- Trend Lines: Weekly and monthly attendance trajectories
Multi-Campus Reporting
For school groups managing multiple campuses:
| Feature | Description |
|---|---|
| Aggregated View | Combined metrics across all campuses |
| Campus Comparison | Side-by-side performance of different schools |
| Unified Revenue | Total group revenue and individual campus contributions |
| Cross-Campus Benchmarks | Identify best practices from top-performing campuses |
Data Export
| Format | Content | Schedule |
|---|---|---|
| CSV | Raw data tables for custom analysis | On-demand |
| Formatted reports with charts and branding | On-demand or scheduled | |
| Email Delivery | Scheduled reports sent to admin inbox | Weekly, Monthly, or Termly |
Permissions
Analytics Module Access
| Feature | Super Admin | Admin | Teacher | Accountant | Parent | Student |
|---|---|---|---|---|---|---|
| View school dashboard | ||||||
| View class dashboard | ||||||
| View financial reports | ||||||
| View own child data | ||||||
| Export data | ||||||
| Multi-campus view |
Full Access Read Only No Access