ModulesCocurricular
Co-curricular Activities
Complete guide to managing clubs, sports teams, events, achievements, and inter-school competitions in Ardent SMS.
StablePhase 7
Co-curricular Activities
Manage clubs, sports teams, events, student participation, and achievement tracking — building well-rounded students beyond the classroom.
Activity Types4
Achievement TrackingYes
Overview
The Co-curricular module helps schools manage all extracurricular activities — from academic clubs and sports teams to cultural events and community service programs.
Activity Types
| Type | Examples | Typical Schedule |
|---|---|---|
| Academic Clubs | Science Club, Debate Society, Math Olympiad, ICT Club | Weekly meetings |
| Sports Teams | Football, Basketball, Athletics, Swimming, Table Tennis | Daily practice + matches |
| Cultural Groups | Drama Club, Dance Troupe, Cultural Dance, Choir | Weekly rehearsals |
| Service Programs | Community Service, Peer Mentoring, Environmental Club | Bi-weekly activities |
Key Features
Club & Team Management
- Create Activities with name, type, description, meeting schedule, and assigned patron/coach
- Student Enrollment — students join activities through the Student App or via staff assignment
- Capacity Limits — set maximum membership per activity
- Attendance Tracking — take attendance at every meeting or practice session
Event Management
Plan and execute school events:
| Field | Description |
|---|---|
| Event Name | Title of the event |
| Type | Internal, Inter-school, Regional, National |
| Date & Time | Scheduled date and duration |
| Venue | On-campus or external location |
| Participants | Teams or individual students |
| Budget | Estimated cost (linked to Finance module) |
| Results | Outcomes, winners, and awards |
Achievement & Awards
Track student achievements for comprehensive student profiles:
- Individual Awards: Student of the Term, Best Sportsperson, Academic Excellence
- Team Awards: Inter-school competition results, tournament placements
- Certificates: Auto-generated participation and achievement certificates
- Portfolio: Achievements appear on the student's profile and can be included in transcripts
Inter-School Competitions
Manage participation in external competitions:
- Register the competition with date, venue, and organizing body
- Select participating students from relevant clubs/teams
- Record results after the event
- Achievements are automatically added to student profiles
Participation Analytics
| Metric | Description |
|---|---|
| Participation Rate | Percentage of students enrolled in at least one activity |
| Activity Popularity | Ranking of activities by enrollment |
| Attendance Consistency | Regular vs. irregular participants |
| Achievement Summary | Awards won per term, categorized by type |
Permissions
Co-curricular Module Access
| Feature | Super Admin | Admin | Teacher | Accountant | Parent | Student |
|---|---|---|---|---|---|---|
| Create/edit activities | ||||||
| Enroll students | ||||||
| Record achievements | ||||||
| View activities | ||||||
| Manage events |
Full Access Read Only No Access